On The Chromebook: Offline Access

There will be times when the WiFi we rely on for Internet access will go down. Some have the mistaken impression that if WiFi access is lost then a Chromebook is rendered useless, since it is designed to work “in the cloud.” However, this is not so you can use your Chromebook in a limited capacity.

Registered User

  1. When you turn on your Chromebook, if you see the screen below then refer to the last line in the window and the link provided: “If you’ve already registered on this device, you can sign in as an existing user.” As long as you have signed into the Chromebook at least once before (when there was WiFi/Internet access) then this option will allow you to still login.
  2. The Chromebook will load a local copy of your Google Account profile that is stored on the its internal hard drive.

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Google Drive Offline

If you would like access to your Google Drive files when there is no WiFi/Internet available, then you can enable Google Drive Offline. This will allow you to edit files native to Google Drive (e.g. Docs, Sheets, Slides, & Drawings) offline and then have the changes synced back to the cloud automatically when WiFi service is restored.Screen Shot 2017-01-22 at 8.19.29 PM.png

  1. Go to drive.google.com, then locate the Settings gear icon at the far-right end of the Drive toolbar.
  2. From the drop-down menu choose ‘Settings’
  3. Under the General tab, locate the ‘Offline’ heading.
  4. Place a check in the checkbox to enable offline syncing of Google Drive files.

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NOTE: Not all files will be available for offline access. This includes PDF’s, Google Forms, images, videos, and files that haven’t been accessed by you in some time. Files that have been shared with you and therefore you are not the owner of will also be inaccessible during this time.

 

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