In previous posts I’ve covered how to use your Chromebook to access Google Drive and Gmail even when you are offline. This time around I will cover how to configure Google Calendar so that your events can be accessed even when you find your Chromebook cannot connect to WiFi. Similar to Drive but not like Gmail, there is no special app to allow you this access but rather a setting to enable from inside the Calendar application itself.
Enable Calendar Offline
- While you are online, navigate to Google Calendar via the app under the Chromebook Launcher or by opening the Chrome app and entering calendar.google.com into the search box.
- Locate the Settings ‘gear’ icon in the top-right corner of the page and from the drop-down menu select ‘Offline.’
- A pop-up window will be displayed explaining how the Calendar Offline tool works (see below). Click the ‘Enable’ button to turn on this feature.
- Once enabled, Calendar will begin to download a local copy of all of your event information to your device. Depending on the amount of information stored in your calendar, this synchronization process may take some time to complete (mine took 10-15 seconds, and I have a lot of calendar events).
- Now, when you find yourself in an offline situation, instead of a blank calendar you should see all of the events in your calendar, albeit in a pale blue (and kind of sad) color. While in this configuration:
- You can view the details of any event displayed, but cannot make any changes.
- If you have an event that you were invited to, then you can makes changes to your attendance status.
Shared Calendars Offline
By default, Calendar Offline will download events only from your personal calendar. If you would like to be able to see events from additional and/or shared calendars that you have access to, then you will need to add them to the offline tool.
- In Google Calendar, locate the Settings ‘gear’ icon in the top-right corner of the page and from the drop-down menu select ‘Offline.’
- Now that you have enabled Calendar Offline, a new pop-up window will be displayed. Click on ‘Offline Settings’ to continue.
- On this page will be every calendar that you have created, followed by those calendars that have been shared with you. Place a checkmark next to the calendars that you would like to be made available to view offline.
- Remember to click on the ‘Save’ button at the top or bottom of the window to record your changes.