In a previous post I talked about how to setup offline access to your files inside of Google Drive. Now Google has added several features to make offline access clearer and give users more control over what files they will have access to offline.
Once enabled, Google Drive offline will make certain files available for access even when you are offline. But, it will not make ALL of your files available offline. To see which files/folders are currently available offline:
- Move your cursor to the top-right corner of the Google Drive window and find a checkmark icon labeled, Ready for offline.
- Click the checkmark icon to reveal a drop-down menu with the option to toggle Offline preview on/off.
- When ON, icons that are grayed out are NOT currently available offline. Remember that only recently accessed Docs, Sheets, and Slides files will be made available offline by default.
Manually mark files available offline
If you would like to permanently make a file available offline, you can do so by right+clicking on any Google Doc, Sheet, or Slides file. From the context menu select the toggle switch next to Available offline. Once enabled, a checkmark icon will appear to the right of the filename denoting that this file will always be available offline.
For more information, please refer to this post on the G Suite Updates blog.