Default Preferences Comes to Google Forms

Whenever you find yourself creating many copies of an object, whether they are all the same or have slight differences, it sure is nice when you have the option to preset as many settings as you can to help streamline the creation process. With Google Forms, now we have the ability to preset several options that will apply to all future forms that are made.

Screen Shot 2017-08-21 at 2.29.22 PM.pngTo access, create a new Google Form or open a pre-existing one. From the main screen, locate the traffic light icon (or the 3 Oreo’s, if you want to stick with Google’s food theme), and at the bottom of the drop-down menu find the new Preferences option. From the Preferences window you can preset the following settings:

  • Always collect respondents email address
  • Always make questions required
  • Always assign a default quiz point value

For me, I tend to use Forms for assessments and making sure that I collect email addresses from my students automatically is essential. I also love the Make questions required default as I was caught by this one on more than one occasion last school year when some students were turning in their assessment without having answered all the questions. However, I did use these as teachable moments to have a discussion about taking the time to review one’s answer choices before submitting.

Screen Shot 2017-10-18 at 1.01.08 PMIf you’d like to see more options added to the preferences panel, then don’t forget to leave Google feedback using the ‘Report a problem’ tool located in the bottom-right corner of the Forms editor under the question mark icon.

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Classroom Gets Cooler with Grade Importing from Forms

gClass&gForms shake handsFirst Google improved the communication between Google Forms and Classroom so that, when a student submitted the Form they would see an option to TURN IN the assignment (more info. here). Then Google introduced the “Quiz” feature to Google Forms with point values, pre-written feedback options, and the ability to decide when student grades would be released to them. Now, Classroom and Forms are shaking hands once again, allowing us to important grades from a quiz-enabled Form directly into a Classroom assignment.

  • When you add a Google Form to an assignment in Classroom using the Drive icon, a note and toggle switch will appear at the bottom of the window. The note explains how your Google Form quiz will be configured in order for grade importing to be carried out successfully.

import_gForms_quiz_option

  • Once the assignment has been posted, students have submitted their answers, and their responses have been assessed then you are ready to import the grades into Classroom.
  • Open the assignment, and in the top-right corner click on the IMPORT GRADES button.

Import grades from Forms2Classroom

NOTE:

  • Importing grades in this fashion will overwrite any grades previously entered.
  • If you neglected to enable grade importing before posting the assignment, then you can still use the traffic light icon (i.e. 3 vertical dots) to ‘Edit’ the post and turn on this feature.

Because this feature was announced literally just yesterday I haven’t had time to go through the process yet with one of my classes. However, I do have an assessment ready to go and will be posting it later today. And then, we’ll see what happens!

Please refer to the Google Education Help Article and look under the Grade and return an assignment to a student section for more information.

G Suite for EDU: Custom Template Galleries

In addition to the Drive web app, Google recently created a web interface for each of their primary Drive apps:screen-shot-2016-12-17-at-12-17-56-pm

Using these interfaces allows the user to see all of the files that are stored in their Google Drive that can be accessed by the particular app. For example, navigating to slides.google.com will show all of the Google Slides files stored in your Drive, as well as any presentations formatted for Microsoft PowerPoint that the Slides app can read.

screen-shot-2016-12-17-at-12-28-33-pmAt the top of the interface will be displayed a list of templates provided by Google for users to start with; why re-invent the wheel if you don’t have to, right? Clicking on the TEMPLATE GALLERY link in the top-right corner of the window will expand the bar to reveal additional available templates.

Now, Google has added the ability for G Suite for Education and Work users to use and upload their own artifacts to the TEMPLATE GALLERY under a tab for their organization.

  1. Navigate to one of the app web interfaces listed above.
  2. Click on the TEMPLATE GALLERY button in the top-right corner of the page.
  3. At the top-left there should now be two tabs: GENERAL and YOUR ORGANIZATION NAME. Click on the latter.
  4. Templates that have already been contributed to the gallery will now be displayed. Use the SUBMIT TEMPLATE button in the top-right corner of the page to upload and share your own template(s).

submitatemplate

NOTE: If you do not see the new galleries, then this feature may have been disabled. Contact your Google Admin about requesting access to the new galleries and template submission option. For more information, please refer to this post on the G Suite Updates blog.

Google Forms Gets Cozy With Classroom

gClassroom add menuIn my Digital Citizenship class, I sometimes use a Google Form as an assessment tool with my students. While a Google Form cannot be embedded into Google Classroom’s Stream (soon Google, yes?), one can easily attach the link to the live form. The first time I did this I posted the Form link as an Announcement, but then couldn’t tell when students actually completed the assessment. The second time around I posted the Form link as part of an Assignment, but while students remembered to ‘Submit’ the completed Form many forgot to ‘Turn In’ the assignment in Classroom. Now, I realize that I could just open up the Form Responses spreadsheet to check for completion, but I was so hoping for a more…efficient way to spot-check completion. That’s when Google does what it does best: change.

Assignment attachment optionsLast week in the Google for Education feed on Google Plus, they announced improved integration between Classroom and Forms (click here for the post). Now you can attach a Google Form to an assignment in Classroom (i.e. forgo the paper clip option and instead choose ‘Attach Google Drive Item’).  Then, when students go to submit your Form, they will be prompted to also TURN IN the assignment in Classroom. As an added bonus, when teachers go to the Google Forms assignment in Classroom there is now a direct link to the Form Responses spreadsheet.

 

View_Responses_in_Sheets

Sometimes you just have to embrace “Living in Beta.”